The committee on the 18th April 2018 resolved that TPZ Project Arborist wold prepare a vegetation management Plan of the scheme land.
On the 15th November 2018 the committee was advised that “the author of the report reminds the committee again that failure to adopt teh remuneration of a specialist as other body corporate have done could result in significant fines for the Body Corporate of Somerset Gardens”
On the 15th November 2018, the committee ofOra Whaaanga (chair), Sara Butcher (secretary), Lynne Smith ) Treasurer, Lisa Ross, Barbara Spooner and Jenifer Stratford (with Lisa Ross having proxy from Tanya Lund) vote 7 affirmative to that the report ” will be the basis for tree management for Somerset Gardens over the next 10 years”.
On the 25th August 2021 the John Wurth, Ora Whaanga, Lynne Smith, Garry Fox, Margaret Day and Barbara Spooner, vote 6 affirmative that “the vegetation management plan be removed from future agendas and be replace with Garden Maintenance”.
On the 28th November 2022, it was recored in motion 2.2 “the Treasurer (Lynne Smith)explained that the committee have dispensed with the gardening plan and the matter was not finalised”. The committee of Sandra Ferguson, Ora Whaanga, Lynne Smith, Danielee Jones, MargieDay, Brian Arnold with Ora Whaanga holding proxy for Angela Bertrand voted 7 affirmative to that “The committee remove this item of business from the agenda”
To correct the affects of personal unprofessional belief of committee members overriding the professional opinions on the maintenance of the common property motion should be put to the body corporate that reads:
The Body Corporate by ordinary resolution resolves that the Arborist Report & Tree Management Plan, prepared by TPZ Project Arborist on the 17th May 2018, and confirmed by a resolution of the committee at a meeting on the 15th November 2018 adopted as the guideline for tree and vegetationmanagement at Somerset Gardens, furthermore, the committee is directed to
- Engage TPZ Project Arborist to update the Arborist Report & Tree Management Plan of the 17th May 2018, with the report to be completed one month after engagement, and the report details a yearly plan of required for the next 10 years,
- Obtain quotes for expected cost from two arborists capable and qualified to conduct the work required as proposed in the Arborist Report & Tree Management Plan divided into yearly cost for the next 10 years.
- Prepare sinking fund adjusted projections of costs to allow funding of the work works requiredas proposed in the Arborist Report & Tree Management Plan
- Budget for 1/10 funds to be available for the work required as proposed in the Arborist Report & Tree Management Plan in each budget for the next 10 years.
- Make application to the Gold Coast City Council to work required as proposed in the Arborist Report & Tree Management Plan and keep the applications current.
- Each year, for the next 10 years, get 2 quotes, if above the maximum spend limits and engage suitably qualified and experienced Arborist or Tree Management Companies toundertake work required as proposed in the Arborist Report & Tree Management Plan.