Agenda for August committee meeting
1 Minutes
- apology and correction of minutes from 29th May 2023 meetin not kept in accordance with section 63 of the BCCM Regulations
- retraction of item in 20th February 2024 re minutes of 24th August 2022
- Retract “flying minutes of 3 March 2023”
2. Business
2.1 void flying minutes of 3 March 2023”
2.2 appoint two members to the committee
2.2 Lot 20 apology for approval not being required but appreciate, application and remove as an item of business
2.3 Lot 57 – void motion 29th May, report not part of caretaking duties , but appreciated report being tendered as part of caretaking agreement and actions taken
2.4 Fence Audit, note the report and resolve to take recommended action from the report
2.4.1 (incorporating 2.5 from 29th May 2023 )
void, motion Item 2.5 from 29th May 2023 and get two quote to repair all fences with repairs being done in ¼ each year for 4 years, then add item to sinking funds and allow ¼ funding each year for next 4 years in priority recommended
2.5 void of motions from 20th February that are in dispute
2.6 void of motions from 29th May that are in dispute
2.7 void of decision made between 20th February to 30th June not decide under section 60, and consider applications in the meeting, or defer decision till required information of to motions for the body corporate by ordinary resolution
2.7 void as report not part of caretaking duty but appreciate action taken
2.7.1 – termite report outside paid by BC (only need for notice if enter area under eves or excusive use as most outside area is common property
2.7.2 – any report inside arranged is an option for owners to participate but at owner cost
2.8 any solar panel application where the value is above $3000 is void, any subsequent application would to eb put to the AGM and need a deed to pass maintenance to any future owners.
2.9 issue a section 142 notice Archers
2.10 void this motion as an exclusive can park can allow parking to whom under licence they want, apology for any notice given without authority
2.11 apology for non disclose of body corporate service provider being considered
2.11.1 proposals received tabled and invite owner feedback till 31st August then VOCM of two candidate to offer to AGM with appropriate motions
2.12 roof audit tabled and repairs required
2.13 trailer off the assets
2.14 lot 22 void motion 29th May, report not part of caretaking duties , but appreciated and tendered as part of caretaking agreement and actions being
2.15 By-law contraventions notified and take action required under section 9
2.16 solar panel pool action as requried
2.16 void motion 29th May, report but part of caretaking duties , but appreciated and tendered as part of caretaking agreement and actions being
2.17 change of AGM date
3. Caretakers report
3.1 Void motion 3 apology for action not of committee
3.2 report distributed with minutes.
3,3 motions arising from caretakers report
4. Correspondence
4.1 apology that correspondence not tabled at 29th May
4.2 correspondence
4.3 actions from correspondence
4.4 owners motions under section 50
5. Improvement application
5.1 review of restricted decisions
5.2review of decision made under 177 not considering 177(2)(c)
5.3 review of decision not made in accordance with section 57 and 60.
5.4 action to correct past motions that are void
5.4.1 motions to AGM for change to exclusive use by-laws
5.4.2 motion no by-law contravention till 31/12/24 to allow changes and applications from owners
5.4.3 motion inviting all owner reapply and announcement of condition that will be applied (a) council approval if required (b) deed to accept maintenance and to future owners
5.5 new applications
6. Pet applications
6.1 review of decision not made in accordance with section 57 and 60.
6.2 motion inviting all owner reapply
6.3 new applications
7. Statements of accounts
7.1 financial to date tabled
7.2 Levy
7.3 Budget
7.3.1Surveroy
7.3.2 Legal
7.3.2 Fence
7.3.3 Roof
7.3.4 Vegetation Management
7.3.5 By-Law Review and CMS change 2024
7.4 term deposits
8. Compliance
8.1 WHS
8.2 Fire
8.3 Pool
9. Registers
9.1 Contracts
9.2 Assets
9.3 Inspections
9.4 Improvements
10 General Meeting
10.1 authorise Archer to call
10.2 Statutory motions
10.3 explanatory material to statutory
10.4 motions from committee
10.5 explanatory material to motions from committee
10.6 owners motions
10.7 explanatory material from owners